Click links below for more info   |   Full Rental FAQ & Guide  

Rentals Guide

BEFORE BOOKING THE SPACE

Get a Quote

Come See the Space

Photo Gallery

About Our Venues 

HOW TO CONFIRM YOUR RENTAL DATE

Signed contract & First Installment Payment (50% of rental fee)

REQUIRED PAPERWORK

Generally due 45 days prior to event date, see contract for additional details:

Final Installment of rental fee

Refundable Cleaning & Damage Deposit

Certificate of Insurance

Planning Paperwork

Floor Plans:     FREMONT ABBEY       BALLARD HOMESTEAD       Equipment List

PLEASE BE AWARE OF

Alcohol License – [when is this required?]

Potential Staffing Needs – Coordinator, Security, Tech, Bartender, etc. [when is this required?]

Planning Resources

Full Rental FAQ & Guide

FOOD & ALCOHOL

PREMIER & PREFERRED CATERERS

Offlist/Self Catering

Kitchen Info

Alcohol Policies

SOUND, EQUIPMENT & TABLE LIST

Simple Sound vs Complex Sound

AV Equipment List & Table Sizes

CLEANUP

Cleanup Policies

Green Policies

DECOR

Decor Restrictions

VENDORS

• CATERERS, Cakes, Rehearsal Dinners, and Rental Equipment (round tables, etc.)
• MUSICIANS, Bands, Artists, Photo, Video, etc.
• COORDINATORS, Planners, Other Vendors
• OFFICIANTS & Counseling

Seeing the Space

PLAN FOR YOUR WALKTHROUGH

We offer walkthroughs once a month for your convenience. Please invite your coordinator and other vital members of your group to this meeting.The Abbey will be open for you and your team to plan your event. There may be other groups also planning their event in the space. We will make sure an Abbey Core Staff Member is floating in the space and available to answer a few questions as you and your coordinator plan out your event. We usually budget 5-20 minutes to answer questions and review your paperwork to make sure we have your most up to date plans on file.
For the next scheduled walkthrough, please visit our online calendar

RSVP FOR A TOUR

If you would like to stop by for a more casual look at the space during our tour times, sign up at www.fremontabbey.org/tour. During these times, you are welcome to bring other members of your group to see the space. When you show up, please do let our team member at the door know you already have booked your event and will not be needing a tour. Please note, we won’t have anyone from our rentals department available to answer event specific questions during these public tours.

A-La-Carte Services

STAFFING

TECH – $35/hr ($180 minimum)**
What we need and what you can expect from Abbey Tech service listed here 

BARTENDER – $30/hr, ($100 minimum)**
What we need and what you can expect from Abbey Bartender service listed here 

ADDITIONAL STAFF  $30/hr ($100 minimum)**
For misc roles including security, setup or cleanup support, etc

EQUIPMENT

COMPLEX SOUND – $150 Equip. Rental (Abbey Tech Required)
STAGE – 8x16ft Modular Stage w Setup & Teardown $150
PIANO TUNING – $150
Additional Equipment Rental Options Here.

OTHER

HOURS – Additional venue use time $100/hr (1/2hr minimum charge for exit after contracted time)
CATERING – Offlist or Self Catering – additional $200 (restrictions apply)
WASTE – Leave all waste in Abbey Dumpster/Recycle/Compost (managed by renter) $200
Table/Chair Setup Services  (setup before your event, doesn’t include cleanup)  $250**

Abbey Coordinator, starting from $750**

(fees double if requested less than 14 days prior to event)
**Services not always offered/available. Pending event & staff schedule.